A key challenge in evaluating comprehensive community health initiatives is how to document and illustrate the unfolding of the intervention; that is, the multiple changes in the environment that can lead to widespread behavior change and improvement in population-level outcomes. Using online graphs, community and research partners can examine the rate of community/system changes over time, or allow for systematic reflection on the proportion of changes occurring in different sectors.​

To begin, click on the Graphs link in the left navigation bar.

Graphs selected in the left navigation bar.

You will notice a Help documentation link to Graph Help in the upper right. That link will open a new window that takes you directly to this documentation.

As graphs are added to the site, they will appear in an alphabetized list on the graphs page. The graphs will feature an icon representing the graph type, along with the assigned title, created or modified date, and the date range of the graph.

Click Filter Graphs if you want to select graphs by title, created or modified date, or created or modified by name.

Click on any folder or graph to open and view it.

Before you create a graph you need to have the following information:

  • ​Graph Name: ​Assign a descriptive name to your graph, e.g., "Services Provided - May 2023." Each graph name must be unique within the CCB, or you will receive an error message when you try to save it.
    • Note: No special characters (other than a dash or underscore) can be used in graph names.
  • Date Range: Adjust the range of data displayed by changing the date​s shown. You can type the dates in or use the calendar picker that appears when you click within the box.
    • Note: the Date Range for new graphs defaults to the current calendar year.
  • Date Display: ​For a broader or narrower view of data points throughout the designated date range, you can change the Date Display to reflect data points by Day, Month, Quarter, or Year.
  • Labels Dis​play: Display or hide numerical labels on a graph to help identify the values shown for each data point in the data series.
    • If using a Pie Chart, the additional option will exist to Show Percentage.
  • Graph Type: ​For various presentations of your data, you can modify the Graph Type by selecting from the Graph Type icons.

When you create a new graph, the most appropriate Graph Type will be utilized by default for the data you are graphing. Depending on the data depicted and its source, you may have an option to change the Graph Type after it is created.

Graph Type icons.

  • Line Graph:​ Two types of line graphs are used to track numerical changes over periods of time.
    • Non-Cumulative Line Graph: The numbers may go up or down, reflecting the actual value entered from data point to data point.
    • Cumulative Line Graph: The numbers will rise as each new value is entered, adding the current value to a running total.
  • Bar Graph: Bar graphs compare data between different groups or track changes within a period of time. When trying to measure change over time, bar graphs are best used when changes are larger.
    • Two types of bar-graph visualizations are available: vertical and horizontal.
  • Pie Chart: ​Pie charts are best when you are trying to compare parts of a whole or show a distribution of categories by number or percentage.

  1. ​Click the Graphs button on the Dashboard or Graphs in the Left Navigation Bar. You will see a display of all existing folders and graphs. Folders and Graphs are displayed in alphabetical order.

  1. Click Filter Graphs if you want to select graphs by title, created or modified date, or created or modified by name.
  2. Click on any folder or graph to open and view it.
View of the Graphs section of the CCB.


  1. Click on + New Graph at the top of the Graphs page
  2. ​Select the appropriate option from the Create new graph dropdown menus
  3. Select from the What data type do you want to graph? dropdown menu. Your options are Accomplishments, Participants Description, Indicators and Create Graph from Template.

Create graph interface.

  1. ​ ​​Click Create Graph. You should see the following display, with blanks for the Title and Date Range.

Edit graph interface.

  1. Assign a descriptive title to your graph.
    • ​NOTE: Every graph must have a unique title. If you have multiple graphs called Accomplishment Graphs, you will need to rename them.
  2. Adjust the Date Range by changing the default dates shown.  You can type the dates in, or select dates from the calendar icon on the right. Note: the Date Range defaults to the current calendar year.
  3. Adjust the Date Display if needed.
  4. Adjust the Labels Display if needed. If using a pie graph, a Show Percentage option will also be displayed.​
  5. Adjust the graph type if needed.
  6. Click Apply to save these changes.
  7. Click Edit to select options for the data you want to graph.

Options available after you create a graph

  1. When you create a new graph or open an existing graph, you will see the following options:
Graph Options interface.
  1. Select the appropriate option:
    • Edit to make changes to the existing graph.
    • Delete if the graph is no longer needed.
    • Download to save a copy of the graph for use in presentations or other tools offline.
      • The image will download as a PNG file with a transparent background. Use "Insert" and "From your computer" in Microsoft programs (for example, Word or PowerPoint) to add the image to a report or slideshow.
    • Save as Template to make the graph available when working with similar data in the future.
    • Reflection Questions encourage documenters to think carefully about, better understand, and communicate the meaning of their data. A default set of reflection questions are displayed based on the graph type. Please talk with your site owner or the KU researchers supporting your efforts if you need to add custom reflection questions.
    • Supports for Improvement provide helpful guidance and links for solving problems and dilemmas that documenters may encounter in their work.​ This section displays live content from the Community Tool Box Troubleshooting Guide to assist you. ​
    • Move Graph to Folder allows you organize existing graphs as needed.

  • When you click the Edit Graph button, a new window will open with options to Edit Basic InformationEdit Data AccomplishmentsAdd Additional Data, Format Graph, and Add Comparison Graph. Click the category you want to edit, and then type in the new information.
Edit Basic Information interface.

Edit Basic Information

  1. Title: Update the title of the graph.​
  2. Date Range: Adjust the range of data displayed by changing the dates shown.
    • Note: the Date Range defaults to the current calendar year.
  3. Date Display: To review a broader or narrower view of dat​a points throughout your date range, you can change the Date Display to reflect points by Day, Month, Quarter, or Year.
  4. X and Y Axis Label: Update the label for the X Axis and Y Axis as needed.
    • If you want to remove the X and Y axis labels, leave them blank.
  5. Labels Display: Click Show # to display the data labels on the graph, or Hide to keep them hidden.
  6. Series Display: Click Stacked or Clustered depending on how you want to view your data.
  7. Graph Type: If you would like to view varying presentations of the data, you can modify the graph type by selecting from the Graph Type icons.
  8. When you are done making changes on this page click:
    • ​​Update Graph if you want to save and stay on this page.
    • Save & Go to Graph if you want to save and go back to the graph.
    • Return to Graph if you do not want to save changes.

Edit Basic Information - lower-half options.